Thursday, May 4, 2023
HomeProperty ManagementShould-have integrations when utilizing QuickBooks

Should-have integrations when utilizing QuickBooks

When you handle a condominium or HOA, you possibly can be dealing with hundreds of thousands of {dollars} yearly. There’s no manner you’ll be able to successfully maintain monitor what income and bills by logging transactions manually.

Many neighborhood managers and leaders have turned to QuickBooks for his or her accounting wants; in any case, it is among the hottest and trusted accounting software program for small companies.

However do you know that QuickBooks additionally integrates with tons of (over 750) apps?! The sort of flexibility permits associations to mix their favourite software program platforms and achieve a further productiveness enhance as an alternative of getting to decide on one over the opposite.

Although we have now not assessed each possibility accessible, we wished to spotlight 5 integrations that could possibly be very helpful to neighborhood associations. 


Desk of contents


What’s QuickBooks?

When you aren’t already utilizing QuickBooks, right here’s a little bit of details about the accounting resolution.

QuickBooks is finest recognized for its bookkeeping capabilities. Nevertheless it affords a variety of accounting and finance options for small companies. For instance, it helps with:



QuickBooks makes it straightforward to create invoices both from scratch or from an earlier estimate. Customers may even arrange invoices recurring funds.


Payments & bills monitoring

Join your affiliation’s financial institution and bank card accounts to the software program. When you do that, QuickBooks will monitor the affiliation’s payments and bills robotically. That being mentioned, you continue to have the choice to document a handbook transaction into the system. There are additionally reviews accessible that make it simpler to investigate payments and bills.


Worker time and expense monitoring

With QuickBooks, groups can monitor billable hours/bills incurred by employees. The QuickBooks Time Kiosk permits groups to clock out and in from the identical system or location. All you want is a pc or pill with an web connection. You possibly can even allow picture seize and biometric facial recognition to curb “buddy punching.”


On-line Funds

QuickBooks Funds provides organizations a secure and simple approach to take on-line funds when invoices are despatched from inside the app. QuickBooks will take cost in native currencies as properly, making it potential to function internationally.



The QuickBooks payroll add-on calculates payroll robotically. There are three completely different plans for this function in order that your small business solely pays for the functionalities that can serve it finest.

QuickBooks is offered as a desktop utility and cloud-based program. Nevertheless, entry to add-on providers to QuickBooks Desktop for Home windows 2019 was discontinued after Might 31, 2022.

Many will desire QuickBooks On-line (QBO) as a result of it provides customers the liberty to make use of this system from anyplace. Plus you should use the cellular app when you have got QBO. Lastly, customers get pleasure from free and constant upgrades once they subscribe to QBO. This isn’t freely accessible with QuickBooks Desktop.


Why is it so in style?

QuickBooks is an accounting system designed for non-accountants. In comparison with comparable choices, it’s comparatively straightforward to make use of. Coaching continues to be required, however given its reputation, you gained’t need to look laborious to discover a YouTube video with a solution to your query.

This system may be very dynamic and lets you scale as wanted. You can begin with a single app, such because the accounting software program, and add others in a while. You may as well take away options as wanted.

The primary criticism is that QuickBooks can get costly as you choose extra add-ons, and a few functionalities are solely accessible in the event you join the costliest subscription. Nevertheless, the hundreds of thousands of shoppers who use QuickBooks would most likely argue that the prices are properly well worth the outcomes.

Then there are the considerate extras, similar to the combination capabilities. QuickBooks actually does goal to make life simpler for its prospects.   


Who can profit?

QuickBooks has confirmed to be most helpful to entrepreneurs and small organizations. About 60% of customers work in organizations with 50 or fewer workers. Round 87% of shoppers reported income of underneath $50 million.

The industries utilizing the software program essentially the most embody development, IT providers, accounting, hospital and well being care, non-profit organizations, and actual property. 

Condos and HOAs are technically non-profit organizations, and only a few could be bringing in additional than $50 million yearly. This makes them splendid candidates for QuickBooks.


Should-have integrations

As famous at first of this text, QuickBooks integrates with over 750 apps. We couldn’t consider every one, however we have now chosen 5 that we really feel would assist associations save time, cash or each.


  1. Apartment Management

Apartment Management makes property administration issues and complications disappear. It’s a main software program platform that automates or streamlines communications and day-to-day operations for rental and HOA communities.

Very similar to QuickBooks, Apartment Management may be very straightforward to make use of, it has a terrific cellular app, and customers can add options as they want them.

QuickBooks and Apartment Management work collectively to offer a complete accounting and information administration resolution.

The 2-way sync functionality between the platforms means employees solely need to enter information into one platform. The change is robotically mirrored within the different. Consequently, finance groups save numerous hours of precious time.

Residents could make funds for choose unpaid invoices or bookings utilizing their Apartment Management account, and the cost will robotically seem in QuickBooks On-line.

Through the use of each applications, communities create an information administration course of that’s each easy and extra correct.


2. AutoEntry

When you hate typing in numbers, you’re going to like AutoEntry. AutoEntry captures information from invoices, receipts and financial institution statements. Take a photograph, scan or electronic mail the paperwork and let the software program do the laborious half for you.

When built-in with QuickBooks, you’ll be able to ship the data on to the platform. It might probably even auto-publish to QuickBooks if you’re comfy with that possibility.

Mix AutoEntry with QuickBooks and you’ll cease gathering paper receipts. 


3. Gusto

Gusto is a top-rated HR platform for payroll, advantages, and extra. 72% of shoppers say they realized easy methods to use the payroll operate in underneath 10 minutes. Plus, with automated federal, state and native tax filings and W-2s, administration can depart a lot of the grunt work to the system.

Mix Gusto with QuickBooks so that every time you run payroll, cancel payroll, or make a correction, your complete wages, taxes, and reimbursements robotically seem within the bills part of your QuickBooks On-line account. Gusto has even provided to tug in your worker information from QuickBooks On-line to streamline the setup course of.


4. DocuSign

DocuSign permits you to get hold of digital signatures from distributors or anybody offering a service to the affiliation. These signatures are legally binding, simply as they’d be if the doc had been signed in particular person. The primary benefit is that you simply don’t need to ship gadgets via the mail or prepare for an in-person assembly.

Customers will want essentially the most complete bundle to entry the DocuSign integration, but when they’ve it, they will securely ship monetary gadgets created in QuickBooks to recipients and procure digital signatures straight from the system. Workers shall be notified of the standing of their paperwork in order that they aren’t left questioning when the doc shall be returned.

Recipients don’t want an account to signal gadgets via DocuSign which is an efficient factor. In the event that they had been required to make an account, it will decelerate the return course of.


5. Zapier

Zapier basically will get your apps to work collectively and not using a developer. Consequently, you’ll be able to automate a number of workflows and save a ton of time. Some sensible makes use of of Zapier embody automating emails, turning emails into duties, backing up information, and monitoring social media efficiency. 

Once you mix Zapier with QuickBooks On-line, you’ll be able to align apps like Freshbooks, PayPal, Harvest, and Salesforce to bypass tedious information re-entry. Condos and HOAs can do issues like generate receipts in QuickBooks for Stripe costs, Add new residents from QuickBooks contacts to Google contacts or add new residents from QBO to your MailChimp publication lists.  



QuickBooks is an accounting system trusted by hundreds. It’s splendid for small organizations and companies, together with rental and HOA communities.

Not solely does QBO provide completely different pricing packages, however the capability to mix it with software program you already use makes it a high accounting software program candidate.



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