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HomeProperty Management5 examples of HOA web sites (plus essential options)

5 examples of HOA web sites (plus essential options)

Virtually each firm and enterprise has an internet site at this time – and for good motive. Anybody who needs to know extra about you, or the services or products you present, goes to seek for you on-line. A effectively designed, user-friendly web site helps guarantee potential purchasers convert to long-term clients.

Obtain our free HOA web site template/information

Now, a householders affiliation isn’t precisely like a enterprise, however there are a lot of similarities. HOAs should hold householders knowledgeable, gather funds (within the type of charges or dues) and  promote the neighborhood to potential homebuyers. These are just some of the numerous the explanation why HOAs are strongly inspired to have their very own neighborhood web site.

Desk of contents


How an internet site might help HOAs function with fewer glitches

An HOA web site acts as a safe platform for sharing and receiving important info like information, bulletins, notices, types, governing paperwork, sources, directories, and extra.  As a substitute of getting to ask administration or the board about upcoming member conferences or request an architectural change kind, house owners can go browsing to the affiliation’s web site and instantly get all the things they want from one place.

The most effective web sites may have a safe portal or web page that solely members can entry. This helps with info sharing whereas being aware of safety and privateness.

Public images of occasions, facilities and the HOA will also be shared to showcase the very best of your neighborhood and entice potential consumers. It’s an inexpensive and efficient strategy to promote.  

Administrative duties, similar to upkeep requests or funds, could be streamlined and automatic when they’re introduced on-line. Better of all, having a web based system retains everybody extra accountable. As soon as a fee is made or a request is submitted, proof of that motion is instantly accessible to administration and house owners.  


Some states have made web sites necessary for associations  

In some states, web sites are literally required for bigger communities. In Florida, in case your condominium affiliation has 150 or extra models, then it should have an internet site that complies with particular necessities (timeshare models are excluded).

Texas simply put the same rule into impact for HOAs with at the very least 60 heaps, or any affiliation beneath contract with a administration firm. These HOAs should make probably the most present model of the affiliation’s “dedicatory devices” regarding the affiliation or subdivision—and filed within the county deed information—accessible on an web web site. Info should be maintained by the affiliation or administration firm working for the HOA; it should be made accessible to all members.

In terms of sustaining a contented and environment friendly HOA, communication is vital. Consumer-friendly expertise has given HOAs a chance to enhance connectivity and engagement. An internet site is one device that may assist HOA members to remain knowledgeable and concerned. Apathy can result in a fractured and stagnant HOA; an internet site encourages the alternative.


 Why don’t extra HOAs have web sites?

Web sites have come a great distance, and with so many DIY platforms accessible, it’s develop into a lot simpler to make one. However some boards should be apprehensive about having a neighborhood web site, whereas others could also be nervous concerning the time or prices concerned in sustaining it. These are legitimate issues, and it is very important talk about the next factors together with your HOA board earlier than you progress ahead with getting an internet site:

  • What issues will the web site goal to unravel for house owners, board members and administration?
  • Can (and will) the HOA keep the web site by itself?
  • How a lot can the affiliation afford to spend on an internet site? There are internet hosting charges and upkeep charges to contemplate along with the preliminary price of the location
  • Has the board spoken with an lawyer concerning the web site and what info must be gated?
  • What are the necessities of the affiliation? What options wouldn’t it like the web site to have?    
  • Does the state or municipality have any necessities in relation to HOA web sites?
  • Can the web site combine with any of our present on-line programs? 
  • Is there an HOA software program firm that would supply extra choices and options?


Getting a customized web site

If the finances is out there, many HOAs will elect to have another person construct their web site for them. It’s normally a much less anxious course of when there’s knowledgeable taking good care of the laborious stuff. Whereas there are dozens of remarkable internet designers on the market, it may be laborious to seek out the precise one on your neighborhood.

Think about taking a much less conventional route and hiring an HOA software program firm to construct a customized web site for you. Rental Management has knowledgeable in-house designer accessible, and we work completely with residential communities. Which means we’re in a greater place to construct an HOA-specific web site than different builders.

Moreover, we’ll guarantee that house owners have a password-protected part the place they will simply discover neighborhood information and knowledge. House owners even have the choice to login to their private Rental Management account immediately from the HOA web site. From there, they will make on-line funds, e-book facilities, submit service requests/ architectural change types and way more.      


Be sure you get these 5 options

Your HOA web site must be constructed primarily based across the particular wants and objectives of your neighborhood. Which will imply you solely want a number of pages. Conversely, it’s possible you’ll require a number of pages in case your house owners want to get paperwork and knowledge on-line.

That being mentioned, most communities will need to have the next options accessible to house owners:


Desktop and mobile-friendly design


Neighborhood calendar

The most effective methods to make sure your house owners present as much as occasions is to combine a neighborhood calendar proper into the web site. That is a simple strategy to hold everybody within the loop. When used collaboratively with HOA administration software program, admins can add occasions from the system and embody particulars for conferences, social actions and even issues like rubbish pickup. These actions will then seem on the web site calendar. Plus occasions could be added forward of time or as they arrive up – it’s a versatile and easy answer.


Doc storage

Giving house owners 24/7 entry to types and governing paperwork, or board members a spot the place they will retailer and overview each merchandise regarding HOA enterprise, is a gamechanger. Attempting to maintain papers organized is loads of work, and making an attempt to find that one merchandise you want in a file cupboard of folders is even more durable. With on-line doc storage, house owners merely have to log in to the password protected space of the web site, enter a key phrase and they need to be capable of discover what they’re in search of in seconds.  


Resident upkeep requests

Since we’re holding with the theme of simplifying and streamlining processes, on-line resident upkeep requests is one other must-have web site function. Digital types could be submitted by house owners, they usually can do that whereas they’re watching television or commuting to work (since your web site is cell pleasant). Administration can see when new types are submitted and request to obtain notifications in the event that they neglect to observe up after a sure variety of days.  


Digital bulletin board and bulletins

Communication is commonly the most important subject impacting HOA communities. Typically, administration thinks they’re sharing sufficient, however house owners nonetheless need extra. Having a web based system to submit updates, notices and different info is an efficient, cost-efficient answer. Messages could be created and shared in seconds, and associations forgo the print and mailing prices. Administration can embody hyperlinks and attachments with these messages, too. Set expiry dates for time-sensitive bulletins, or hold them up on the board for your entire yr.  


5 examples of nice HOA web sites

Beneath are some nice examples of easy, user-friendly web sites: 


Lake Linganore Affiliation

In regards to the affiliation

Lake Linganore is a really giant affiliation positioned in Maryland. It has dozens of personal facilities accessible to customers, together with seashores, basketball courts, a canine park and even an occasions tent. Lake Linganore water is used as the first supply of consuming water for the Metropolis of Frederick, and it’s the emergency back-up water provide for Frederick County. It holds over 500-million gallons of water!


Why we like this web site

The Lake Linganore web site may be very simple to navigate. There’s contact info listed on the location, and some small dropdown menus in order to not overwhelm the consumer. The visuals are additionally “on-brand,” or consultant of the affiliation’s qualities and traits. The interactive sections, such because the facilities map and historic timeline, is an effective way to draw prospects.


Solano Grove

In regards to the affiliation

Solano Grove is a well-established neighborhood positioned in Jacksonville, Florida. It’s an older condominium neighborhood, however that simply means the models are extra spacious than among the newer builds.


Why we like this web site

Solano Grove’s web site presents customers a clear and visually interesting area. There’s simply sufficient info; all the things you want is simple to seek out. House owners received’t have a tough time determining the place to login or register for the password-protected part.


Surfsong Condos

In regards to the affiliation

Surfsong Condos has 72 condominium models, a beautiful clubhouse located subsequent to an oceanfront swimming pool and sizzling tub, and two tennis courts. Positioned in San Diego, atop a ninety-foot bluff overlooking the Pacific Ocean, it’s a actually stunning place to stay.


Why we like this web site

Surfsong’s web site units the tone for the neighborhood. It’s organized, however has a enjoyable, laidback really feel too. Not solely are there images of the world, however the web site additionally presents guests a panoramic video of the condominium neighborhood as effectively.

The positioning encourages new house owners to enroll in an account utilizing info they might have obtained of their welcome letter. Furthermore, it has a small checklist on the backside of the web site informing house owners of the data they may be capable of receive on the password-protected part.

Detailed contact info for the administration group will also be discovered on the backside of the web site in order that anybody who needs to talk with them can get in contact shortly and simply.


Deering Bay Marina

In regards to the affiliation

Deering Bay Marina, positioned in South Miami-Dade County, is a pristine marina neighborhood that caters to lovers of cruising, nature, and outside sport. Members have entry to among the greatest fishing spots round.


Why we like this web site

Beside the gorgeous images of this beautiful marina, Deering Bay Marina’s web site has a lot of useful info available. For instance, you may test native tides and climate, and any slips which are on the market or for lease. Members can entry a password-protected part of the location as effectively the place they may get to see info and updates launched completely for them.


The Willows HOA

In regards to the affiliation

The Willows HOA Resort Dwelling boasts the proper local weather with tranquil and delightful landscapes bordering the Bay. The Willows’ 201 houses are adjoining to Alameda’s shopping center. There’s a giant clubhouse, good for events and a health club in addition to an inviting pool.

Why we like this web site

The design is right for HOAs in search of a easy, simple format. Updates to the neighborhood are posted on the touchdown web page for ease of entry and instant viewing by neighborhood members. Necessary HOA paperwork are accessible with a login from the house web page. Tabs on the prime take you on to the particular web page, with out a lengthy dropdown menu to scan.


Bonus: An HOA web site template created by Rental Management

Rental Management presents the entire must-have options that we highlighted earlier on. Our HOA administration software program helps and works immediately with the web sites our group creates. We construct skilled, user-friendly web sites for HOAs that need to enhance communications and increase the affiliation’s model. Click on right here to see an instance.

Word that we will customise even easy templates. On this one, we embody facilities and details about board conferences and board members. Additionally, you will see how the occasions calendar seems from a resident’s perspective. Admins can replace month-to-month calendars immediately from their Rental Management account. Our objective is to showcase the perfect of your neighborhood.


What makes a terrific web site

It’s actually essential that your web site is aesthetically pleasing. To place it bluntly, an unpleasant web site isn’t going to encourage house owners to make use of it. However – seems aren’t all the things. A terrific web site is quick, user-friendly, present and safe. A few of these qualities will overlap with must-have web site options we talked about earlier.


We’ve already talked concerning the significance of creating certain your HOA web site is cell pleasant.



Our consideration spans are shorter than ever, and other people anticipate quick load occasions. Your web site must be able to fixing issues for house owners, not creating extra frustrations for them. In case you rent somebody to construct your web site for you, they may be capable of take the correct steps to make sure your web site masses shortly with out compromising on the standard of pictures or functionalities.



The web site ought to have the entire sources that house owners ceaselessly ask for. This protects you and your employees time since house owners will be capable of do extra for themselves. Bulletins, governing paperwork, and occasions must be accessible on the password-protected part of the location. 



The web site must be simple to navigate and permit guests to seek out what they’re in search of immediately. Simplicity trumps complexity in relation to web sites.  



Safety should at all times be prioritized. Private and delicate info is invaluable; HOAs should take each step doable to make sure solely licensed people have entry to this info. Along with creating a piece only for residents, be sure you Safe your web site with HTTPS (Hypertext Switch Protocol Safe).



The final side of HOA web sites we are going to talk about is the prices. When you might most likely discover a free web site template, we strongly advocate investing in a web site that may give you probably the most worth on your funding. Free websites might be sluggish, could have tons of advertisements and they aren’t very customizable. Free web sites is not going to present a terrific expertise for you or your house owners.

In case you are lucky sufficient to have a board or committee member who’s comfy with one thing like WordPress and a little bit of code, your affiliation may spend anyplace from $150 – $600 per yr. Prices will rely upon whether or not you construct from scratch, or pay for an internet site builder like Wix or Squarespace.

This price estimate takes into consideration issues just like the area title, internet hosting, premium themes and add-ons. The draw back right here is that you’re liable for updating and sustaining all the things.   

Favor to rent knowledgeable as a substitute? You possibly can be charged anyplace from $3,000 – $20,000 (or extra). That’s an enormous vary, however there are loads of variables to contemplate. The talent of the developer, whether or not you rent a freelancer or company to do the work, the customized options you require, add-ons like quarterly updates and any further providers will all influence the worth.



HOA web sites can act as a central useful resource hub for associations. Even when your house owners aren’t tech-savvy, nearly anybody can navigate and use a well-designed web site. Plus, it doubles as an environment friendly promoting device. With so many options and capabilities, having an HOA web site simply is smart.



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